Annual Meeting

March 18, 2025

 

Opening Remarks:

 

Our meeting will be run under Roberts’ Rules of Order. This means that we will hold all questions and comments until the end of the meeting at which time there will be an open discussion.

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Today’s meeting will be broken into two parts:

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Part 1. This is the annual meeting that will follow the agenda sent to all lot owners. Here we will tally the voting for the Covenant changes and announce the Directors for the 2025/26 year. A Director generally serves a two-year staggered term. As a board we will discuss and vote on each amendment to our Rules & Regulations.

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Part 2. This will be an Organizational Meeting where the new Directors elect the Association’s Officers for the coming year. Officers serve a 1-year term. The officers are President, Vice President, Secretary and Treasurer.

 

Presidents Remarks: David Hancock is not able to join us due to medical issues, so I am assuming the duties as President. Our Unit has 120 homes and one vacant lot. The main activities of this board generally revolve around compliance with the ever-changing make-up of FL 720. This statute directs how HOA’s need to function. It changes every year! The remainder of our time is spent on compliance and ARC issues.

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The mandated FL 720 changes are the reason the proxies you received showed two amendments that need to be made to our Covenants. Any changes to this document require a community vote. The remainder of changes required will be approved by the Board as they fall under our Rules and Regulations.

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Once these documents have been approved and sent to our attorneys to file with the state, these and other controlling documents will be posted on our website.

That takes me to another FL 720 change which requires that these documents not only be available but protected by a separate sign-in and password that needs to be established by you for viewing.

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We need help with maintaining and updating our website!

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Finally, here are the individuals that stepped up to keep the wheels turning in Unit 3.

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• David Hancock- thanks Dave for his initial review of the revised Fl 720 legislation and coordination with our attorney on what we need to change and what we don’t need to change.

• Phyllis Rendino – our secretary who keeps the paperwork moving along – the meeting minutes, meeting notices, general Unit correspondence and new neighbor welcoming.

• Dottie Janish- our long-serving Treasurer, has agreed to give us a little more of her time in managing the financial affairs of the Unit.

• Jim Erner – Mr. Compliance. It’s a lot of work focusing on keeping our overall neighborhood looking as good as it can.

• Ginny Joyce – she is Ms. organized when it comes to our documents and meeting our record retention and ongoing education requirements.

• Joe Jamros – Joe stepped up this year by joining the ARC Committee along with Brigitte Stefka to help with questions on house color, roofs, landscaping and much more.

• Me – busy year for Leasing of homes, SWCA representative and now President. Also coming close to understanding how the website works.

 

In closing, we are asking the community for help as we need new faces to step up!

Many of the individuals named above have worked for you for 5 to 10 years – the pay is great, but its time to get some new individuals learning how your HOA works. I envision this next year as a time for new faces to spend with the current crew getting ready to step up into leadership positions at the next annual meeting.

Its your HOA and if you care about your neighborhood and your neighbors – give us a hand! Please!